Step 1
Register the institution
The school begins by submitting its registration details together with the required institutional documents and approved email patterns.
Help & Guide
Operational guidance for schools, election committees, and students.
This guide explains how MyUniVote works across the institution, Electoral Committee, and student journeys, from onboarding and eligibility setup to live monitoring and final results.
Scope of this guide
Registration, election operations, and participation rules
Use this page as the public reference for onboarding, institutional setup, EC responsibilities, student voting, and visibility into live election activity.
School Registration Requirements
What institutions need before onboarding
Institutional Charter, Act, or equivalent governing document
Accreditation or programme approval certificates
Affiliation certificate where applicable, especially for university colleges
Business registration or certificate of incorporation from the relevant corporate authority
Approved school email patterns used to verify institutional ownership
School Workflow
How institutions operate on MyUniVote
Step 2
Access the school dashboard
Once approved, the institution signs in to the school account and manages election operations from the main dashboard.
Step 3
Upload the student register
The school uploads students as a spreadsheet. The file should include standard student information together with nationality, faculty, and email columns.
Step 4
View the assigned election plan
Commercial terms are handled privately before onboarding, so the institution's assigned election plan is expected to appear automatically after setup.
Step 5
Promote students to the Electoral Committee
The school can appoint up to five students as EC members by searching for a registered student by name or ID and promoting that student to EC.
Step 6
Monitor live analytics
The school retains oversight through the analytics view, where election activity and institutional reporting are displayed from the dashboard.
Electoral Committee Workflow
How EC members create and monitor elections
EC Step 1
Operate as privileged student administrators
EC members must already exist in the uploaded student register and receive their operational privileges from the school.
EC Step 2
Create targeted elections
EC can create elections for all eligible students by default or narrow the audience by faculty or nationality. They also define the election date and time, upload aspirants and photos, then save the setup as a draft or schedule it.
EC Step 3
Edit before activation
Scheduled elections remain editable until the election becomes active.
EC Step 4
Monitor once voting starts
When an election is active, EC moves into a read-only monitoring view that shows live voting analytics.
EC Step 5
Track live polls and final results
Open polls update live for each position and aspirant. Closed reports become the final election results.
EC Step 6
Vote and review shared activity
EC members can also cast their own votes and can see administrative activity across the EC team through the admin activity view.
Student Voting Workflow
How regular students participate in elections
Student Step 1
Access only eligible elections
Non-EC students must exist in the uploaded school register and will only see elections whose faculty or nationality criteria they satisfy.
Student Step 2
Vote in active elections
Eligible students can open the available election and cast votes in the positions presented to them.
Student Step 3
Follow live and closed results
Students can view live poll movement while elections remain open, and can later review the final closed results once the election ends.
Access and Visibility Notes
Biometric sign-in is the preferred access model across student experiences, but it can be changed if the user chooses another method.
EC members are still students in the institutional register; they simply receive additional election management privileges.
Student eligibility is rule-based. If a student does not match the election criteria, that election should not appear in the student's view.